Tips and Tricks: Outlook Web Access

Most UCI Exchange email and calendar users now have their accounts in Microsoft’s Office 365 cloud service.  You can always use the full-featured Outlook application (part of Microsoft Office), but you can also use the Web interface, Outlook Web Access (OWA) if Outlook isn’t available on your computer, or doesn’t meet your needs.

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There are many methods for sorting and filing from your inbox.  You can delete a single message by simply clicking on the trash can icon that appears when you hover over or select the message.  You can use the check-boxes that appear on the left when mousing over a message to create a group for refiling or deletion. You can also drag-and-drop messages one at a time or (by shift-clicking or control-clicking) in groups.

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Because OWA is part of an online suite of Microsoft tools, you can quickly jump to another (such as your calendar) using the grid in the upper left of the window.  There is also a flexible search box in that corner.

owa-sortThe Filter drop-down menu above your message list offers a number of features, including the ability to choose how the message list is sorted (say, by date or sender.)

 

 

 

 

owa-settingsFrom the black-and-white gear at the upper right, you can configure your out-of-office message, as well as make some layout choices (Display Settings).

 

 

 

 

outlook-displayThe Reading Pane is where you see the contents of a message.  You can choose where in your browser window you want it to appear, or suppress it and use all the screen space for your folder and message list.   From the Conversations tab you can display related messages with the newest message first or last.

 

 

This is only a sample of the features in OWA.  The OIT Help Desk is ready to assist you with any other needs in managing your Exchange email or calendar.

OIT Does That? Unix Support

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In a world rife with laptops and smart phones, one seldom stops to think about the infrastructure delivering all the web sites, databases, and other services which make up the Internet.  Such servers are also a key part of UCI’s technology foundation.

OIT’s Enterprise Unix Support team, lead by Kyle Kurr, provides a range of services including system administration (configuring, running, and protecting Unix servers), data backups, Web hosting, co-location (housing your server in a climate-controlled and secure facility) and consulting.  High-performance servers are also assets key to faculty research in many disciplines, and OIT can step in to manage the hardware so faculty can focus on the research.

Most EUS services are available on a recharge basis, but allow system owners to leverage existing university investments in the OIT Data Center as well as expertise in servers, operating systems, and IT security.  If you have or expect to need a Unix server, Kyle (kkurr@uci.edu) and his team would be happy to talk to you.

New Security Web Site

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Whether you’re worried about email scams, trying to choose a good password, or deciding if an internet service will keep your data safe, OIT’s new Security web site has advice and answers.

Newly organized around communities with various needs, you can find information collected for your University role (faculty), the information you work with (student records), a question you have (encryption), or services you need (security certificates), you can now find help quickly and easily.

OIT’s IT Security team watches for the latest threats and solutions, follows changes in law and policy, and is ready to advise UCI affiliates in balancing business efficiency, risk mitigation, and privacy protection.  And if you need help you can’t find on the web site, feel free to email security@uci.edu