First Steps Toward Consolidated IT

UCI’s new consolidated IT organization, the Office of Information Technology (OIT), is just over two months old.

Administrative Computing Services (AdCom), Network and Academic Computing Services (NACS), Office of Academic Affairs Computing Services, and the Office of Research Information Technology group joined forces on July 1 as OIT.  Graduate Division IT has now joined OIT as well.

The AdCom and NACS Directors constitute the OIT senior leadership team and have been meeting regularly since late June:  Marina Arseniev, Cheryl Ast, Shohreh Bozorgmehri, Brian Buckler, Steve Franklin, Marie Perezcastaneda, Carmen Roode, and Allen Schiano.   Assistant Vice Chancellor Dana Roode serves as the department head of the Office of Information Technology.

In July, many discussions among the management and staff of the consolidated units took place to get to know one another and exchange information about job function and organizational structure.  Several teams were created to identify immediate opportunities for integration.

An initial integrated organization became effective on August 3rd.  The first of several planned combined groups have been formed: Desktop Support (see article later in this issue) and the Help Desk.  Complementary functions in AdCom and NACS have each been moved under a common OIT director (electronic security, help-desk, data-center services) to work toward integrating them.  An organizational chart is available online.  The OIT organizational structure will continue to evolve over time.

We have been interviewing representatives of new OIT client groups and are using a survey to enhance our understanding of their needs.  We have also been meeting with the leadership of administrative units with IT groups outside of OIT to discuss their participation in the consolidation effort.

A draft plan for including administrative IT groups in OIT is under development and should be available for review in the October timeframe.  Whereas the expectation is that all administrative IT groups will become a part of OIT over the next year, the nature of the affiliation with OIT in each case will vary depending on the needs of the clients served.  The physical location of IT staff will also depend on client needs, and staff may remain proximate to the units they serve in many cases even after becoming a part of OIT.

All of this is subject to the development of the consolidation plan, review by the IT Oversight Committee and units, and approval by Provost Gottfredson.