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Shohreh Bozorgmehri

UC Recruit: a UC Working Smarter Initiative

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Data Center

Working Smarter, the UC initiative that envisions ten distinct campuses using one efficient administrative framework, has designated UC Recruit as one of its signature projects. UC Recruit provides for secure online academic hiring that supports the commonality of Academic Personnel business practices across the UC system.

Originally developed at UCI in 2006, Recruit automates and streamlines much of the academic recruiting process.  From job posting, applying, reference gathering, reviewing by the search committee, selecting a hired candidate and, finally, archiving all materials in accordance with University policies and legal considerations, the system also aids campus equal opportunity employment efforts and annual Affirmative Action reporting requirements. At UCI alone, over 33,000 applicants have used Recruit with over 191,000 documents and reference letters uploaded into the system, saving paper and time for increasingly over-assigned staff and faculty committees juggling multiple priorities.

In 2011, UCI’s AP Recruit system (re-branded UC Recruit) was adopted for system-wide deployment at all ten UC campuses, eliminating redundancy and further reducing costs.  Along with its home campus, those that are running UC Recruit include San Diego (2009), Berkeley (2012), Davis (2012), Santa Cruz (2012), and San Francisco (2012). The remaining 4 campuses (Los Angeles, Merced, Riverside, and Santa Barbara) are slated to be in production by the end of Summer 2013.

For more information about UC Recruit, please email recruit@uci.edu or visit UC Recruit site at http://sites.uci.edu/ucrecruit/about-recruit/ .

NACS and DUE Team Up

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In summer 2007, the Division of Undergraduate Education (DUE) and NACS agreed to partner in providing information technology (IT) support services to DUE departments and programs. Under the new partnership, DUE’s IT support team members joined NACS and became a part of the Web Technologies Group under the direction of Shohreh Bozorgmehri.

DUE has extensive IT needs in the areas of file and web server management, desktop support, database administration, and application development.

Its nearly one hundred staff members administer a wide range of support programs that serve the undergraduate population at UCI, including but not limited to tutorial services, academic advising, and study abroad programs. These needs are currently met by a DUE-IT team consisting of the Director, seven staff, and one student programmer.

The DUE-IT team members in turn have access to a range of technical knowledge and expertise within the NACS organization. Sharon Salinger, Dean of Undergraduate Education who proposed the partnership, praised the success of the venture. “By moving DUE-IT to NACS we capitalized on the depth and breadth of knowledge and support within NACS,” she said.  “Our IT staff joined a more productive environment and the Division benefited from superb leadership and project management.”

In the past year, the NACS DUE-IT team provided a range of services to DUE and through DUE to the campus undergraduate community. Student tracking, previously managed on paper and in Microsoft Office products, is now handled through a web-based system for Student Academic Advancement Services and Transfer Student Services. DUE-IT staff worked with the Office of Admissions to consolidate numerous separate data exchanges into one central and secure feed. Internal code, database, and file permissions audits were conducted and extensive searches were conducted for unsecured sensitive information, greatly enhancing DUE’s IT security.

Currently, the DUE-IT team is working on a range of projects, including the overhaul of the Undecided/Undeclared Office’s workshop systems, the consolidation and streamlining of central DUE data systems, and implementation of a central student ID card reader system to allow DUE offices to more efficiently serve students. Additional information about the DUE-IT partnership can be found online.

New EEE Tool

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The EEE Web development team has launched a new tool for instructors. DropBox allows instructors and students to exchange files securely over the Web.

Instructors can create DropBoxes and select which folders are inside:

  • AssignmentSubmission — All students to instructor
  • AssignmentReturn — Instructor to one student
  • CourseFiles — Instructor to all students
  • SharedStudentFiles — All students to all students

More information on DropBox can be found at: http://eee.uci.edu/help/dropbox/

  • Instructors — Instructors will see a link to DropBox in the Course Tools section of each class and on the MyMenu toolbar of the MyEEE Web page.
  • Students — Students will see a link to DropBox next to each class that is using a DropBox and on the MyMenu toolbar of the MyEEE Web page.

Should you have any additional questions about Dropbox, or any EEE Tools, please e-mail eee@uci.edu or call x42222.

Filed Under: EEE Tagged With:

New Electronic Educational Environment Workshops

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Electronic Educational Environment’s (EEE‘s) new Internet Web Design workshop has been a great success in assisting faculty with their course web pages. In this workshop, instructors learn the principles of effective web page layout and design that enhance organization and presentation of instructional materials. The topics covered include establishing layout and navigation, effective use of typography and color, using graphics and images on the web, utilizing tables in design, and an introduction to frames.

Individuals who are interested in taking this workshop can attend every 3rd and 8th week of each quarter. To sign up and view the available workshops, go to http://e3.uci.edu/workshops/

UCI EEE staff also is available to meet with individuals on a one-on-one basis or to teach the workshop for specific departments. To make an appointment or to schedule a workshop within a department, send e-mail to eee@uci.edu.