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Kuali Coeus: The Future of Proposal Development at UCI

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Kuali

On August 6, 2012, the Office of Research (OR) and the Office of Information Technology (OIT) implemented the Proposal Development component of the Kuali Coeus (KC) system.   KC includes systems for the electronic review, routing, approval and submission of proposals to Sponsored Projects Administration (SPA).

Presently being used by a pilot group, including representatives from The Chao Family Comprehensive Cancer Center, TEC Business Center, Biological Chemistry, UCI MIND, Advanced Power and Energy Program, Social Ecology, SPA and OIT, KC will be made available to the rest of the UCI research community this quarter.  Additional information about the roll out and training will be available in the near future.

KC is a comprehensive system to manage the complexities of research administration. It assimilates the functions of multiple existing systems into a single integrated system to better support an institution’s research enterprise. The Proposal Development component of KC, when fully implemented, will enable electronic proposal development (including budget development), proposal routing, review and institutional approval, as well as system-to-system submission of proposals to Grants.gov.

To learn more about KC and to stay connected with the latest developments, please sign up for the KC-project listserv by sending a blank email to kc-project-join@uci.edu.

In Brief August 2012

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latest news

  • Annual renewals for research software licenses (such as SPSS or Mathematica) are being processed now.  Check for prices and license options on the licensing web site.
  • OIT email services are being reconfigured.  Sent mail will now appear to come from your preference between your UCInetID @uci.edu or your My.Name @uci.edu address.  It will no longer be necessary to configure this in your email client.  You can indicate your preference at the phupdate web site (“which address do you wish to publish?”)
  • UCCSC, the UC system-wide computing support conference will be held August 5-7 at UC Berkeley.
  • DrupalCamp, the annual conference for west coast Drupal developers, was held at UCI July 27-28.
  • UCI Kuali Day will take place at the Pacific Ballroom in the UCI Student Center on Tuesday, August 21.

Kuali Financial System Offers Stability and Efficiency

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UCI’s mission focuses on education and research, but there is a business enterprise which makes that possible.  Accounting and Fiscal Services, in partnership with OIT and other units, are working to implement the Kuali Financial System (KFS) at UCI.  KFS is a product of the Kuali Foundation which aims to provide community sourced software to higher education.

UCI’s current financial system is almost thirty years old and is increasingly difficult to maintain.  Moreover, the campus has grown in size and complexity beyond what the current financial system can readily serve.

KFS is an integrated suite of financial software which will replace a range of financial sub-systems, enhancing ease-of-use, software consolidation, work transparency, and administrative efficiency.  Departments will enjoy a number of benefits including better quality financial data from a single authoritative source.

Community sourced software draws on the knowledge of coalitions of experts and can be used without paying licensing fees.  In the case of Kuali, that coalition comprises higher education institutions.  UCI has been a member of the Kuali Foundation for several years and ramped up KFS implementation efforts in 2011.  The current plan is to deploy KFS in July 2013.