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New Zotmail System

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ZotmailAdministrative Policies and Records, working with OIT, has developed and released a new edition of Zotmail, the campus system for sending email announcements to faculty and staff.

Features

Among the many features of the new Zotmail system are an easy-to-use interface (senders can more easily create and customize messages; everyone else can more easily control which Zotmail messages they receive) and a searchable archive for looking up past Zotmail releases.

Zotmail Lists

All employees are added to the Zotmail system as soon as their payroll records are created and the employee has selected an email service (“delivery point”).  Employees are automatically enrolled in a core set of official communications channels related to their affiliation (e.g., faculty, staff, main campus, School of Medicine), lists for Schools and other campus units, and certain other informative lists including:

  • Staff Assembly
  • UCI Brief
  • UCI in the News
  • UC Irvine Magazine

Employees can then use the Zotmail system to modify the lists they receive messages from.  There are certain lists (emergency communications and mandatory information relating to employment at the university) from which you cannot unsubscribe.

Mailman Lists

Many of the lists that were part of the old Zotmail system are now supported by the Mailman service, which is better suited to special-interest forums such as:

For more information on Zotmail and campus mailing lists, contact oit@uci.edu or call x42222.

New Mailing List Software

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Many UCI communities make use of electronic discussion lists to send announcements and to foster communication among group members. Such communications are facilitated by “list management software,” such as the Listserv service NACS has provided to the campus for many years. This software tracks and controls who subscribes to which lists, who can post to which lists, and other administrative tasks.

NACS is pleased to introduce a new list management package called Mailman that offers significant improvements and simplifications compared with Listserv. Mailman provides a web interface to each mailing list, including facilities for list managers to administer lists and for individuals to subscribe, unsubscribe, or adjust their subscriptions (e.g., choose delivery options). Mailman also allows access to list archives to be limited to subscribers and provides many other useful features not present in Listserv.

Your subscription to NACS News, which has long been a Listserv list, has been automatically transferred to the new Mailman list. You can manage your subscription to this and other lists NACS sponsors at http://www.nacs.uci.edu/org/nacslists.html

Please see http://www.nacs.uci.edu/computing/maillists/ if you manage a Listserv mailing list that you would like to convert to Mailman, if you would like to start a new mailing list, or if you would simply like to know more about Mailman.