The latest news from the Office of Information Technology
UCI has long had a secure on-campus file storage service, complete with file sharing and collaboration capability. Recently, we upgraded the service to the latest version with more security and better user features. Here are some tips on using Webfiles.
The update features several new menus (Bookmarks and Searches along the top; Manage and More Actions in the toolbar) to leave room for larger icons and a more compact display:
The toolbar is greyed out (as above) until you make a checkbox-selection of one or more files. Features such as permissions, tickets, and subscriptions can be accessed through the Manage menu or by right clicking under “Shared With” next to a file.
A new View menu lets you choose between the traditional List view and a new Thumbnail view.
A new Reports and Tools tab shows you a summary of your active tickets and subscriptions.
In this version, as you open directories and sub-directories, you have a complete directory path so you can return directly to any parent directory.
You can designate individuals and groups you share files with via Contact Lists which you create through the Setup feature.
Finally, the Help function is much more complete, searchable, and organized hierarchically.
Your email account is set up to help you perform your job. But there are thousands of individuals who want to use your account to sell you something, or steal something from you. Unsolicited commercial email – or spam – wastes your time and other University resources and exposes you to malicious software.
OIT blocks known spammers from sending email to UCI. If someone has been improperly listed, the message our spam blocker sends will alert the sender to the problem and give an opportunity to fix it.
OIT examines incoming email and tags it if it looks like spam. To take advantage of these tags, you must set up spam filters (see “What can I do about spam?” on OIT’s spam web page) to move messages marked as spam from your Inbox to a spam folder. No automated technique can determine with 100% accuracy if a message is spam. Check your spam folder periodically for legitimate messages that were incorrectly marked as spam, as well as to delete the actual spam.
If you use Office365 as your mail service, the Exchange server analyzes incoming mail, directing messages that are very likely spam to your Junk Mail folder. A secondary feature which you can activate is “clutter.” Exchange tries to learn the messages that are not important to you and directs them to your Clutter folder. By moving messages to the Clutter folder, or rescuing messages from the Clutter folder, you can train Exchange how to perform this gentler, second-level filtering. For more on Clutter, read this Office Online article from Microsoft.
You can help us identify new sources and styles of spam. We have a special email address for reporting such behavior, and detailed instructions can be found in the OIT Knowledge Base.